Using manual records in any organization can create many problems. But when hospitals use these manual records then it will not only create problems, but it is also very risky because health is a sensitive issue and no one should compromise on it. Hospital management system should be error-free in every country whether it is developed or not. But unfortunately the in most of the developing countries hospitals still using paper health records. Here I will discuss the 5 top problems of using paper health records in hospitals.
Extra Cost for Protection of Manual Record
Though upgrading the hospital management system to digital system requires some investment, but that is a one-time investment, whereas paper health records associate daily expenses which increase the overall cost of the manual paper health record. For example to create duplicate records as a backup needs extra papers and extra staff is required to manage these duplicate files. Then to store the original and duplicate records, we also need a storage place which is usually a big room which can be used for a better purpose if we have digital health record system. Furniture and draws also required to keep the record in order. Then you need to protect this manual record from water, or from catching fire which can destroy the important medical history record of the patients.
Uneasy Access to Health Records
Doctors, Surgeons, and Therapists need the patient’s medical history on demand to prescribe the medicine and to give proper advice. The manual record can be accessed for the regular patients but the patients who visited after a long time, it’s not easy to access their medical records easily. It can create problems when the medical record of a patient is not accessible.
Productivity can be affected with manual records
It is not easy to create useful charts without having all the record in front of you. The management can’t get the required information to make proper policies. It makes impossible to make the correct and effective decisions to improve the productivity of the hospital.
Medical Record Mistakes Put Patients at Risk
There are more chances to make the mistakes in maintaining the manual medical records. Especially in testing laboratories if a single test recorded wrongly, it could be very risky for the patient’s life. In developing countries, such cases are recorded daily where staff gives wrong medicines to the patients because of the mistakes in their manual paper reports.
Lack of communication b/w departments
In manual records, communication between different departments effects a lot. A good Medical practice management company makes it sure that there is a good and effective communication between the different apartments which is not possible at all in keeping the manual paper records of the hospitals.